Position Title: Administration Assistant (Restaurant / Bistro)
Location: Lavington, Nairobi
Job Summary:
Ensure smooth running of the restaurant’s office and contribute to driving sustainable growth.
Undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.
Must be competent in prioritizing, working with little supervision, self-motivated and trustworthy.
Key Duties and Responsibilities:
Administration
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Manage agendas/travel arrangements/appointments etc. for management
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Create and update records and databases with personnel, financial and other data
- Track stocks of office supplies and place orders when necessary
- Submit timely reports and prepare presentations/proposals as assigned
- Assist colleagues whenever necessary
Purchasing
- Research potential vendors
- Compare and evaluate offers from suppliers
- Negotiate contract terms of agreement and pricing
- Track orders and ensure timely delivery
- Review quality of purchased products
Accounts
- Support budgeting and bookkeeping procedures
HR support
- Generate monthly time and attendance records and submit to HR for review
- Coordinate HR initiatives with the outsourcing company
- Collaborate with HR to monitor compliance and identify health and safety issues
- Report safety related incidences to HR
- Participate in organising company events
Required Skills / Abilities:
- Degree in Business Administration, Accounts, Hospitality or related field
- Proven experience as an office administrator, office assistant or relevant role
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Familiarity with office management procedures and basic accounting principles
- Excellent knowledge of MS Office and office management software
Deadline: Interested parties should send their online applications on or before 2nd May 2022.
Correspondence: Detailed CV to be submitted online at http://goo.gl/T8sryH.
We thank all applicants for their interest in this position; however, only suitable candidates will be contacted to continue the application process.