Executive Office Administrator Job Vacancy in Kenya National Qualifications Authority (KNQA)

Job Title: EXECUTIVE OFFICE ADMINISTRATOR | KNQA/NO.13/2021

Term Permanent and Pensionable | Positions: 1 | Deadline: May 10, 2022

Minimum Qualifications: Bachelors Degree

Job Term: Permanent and Pensionable

Position Level: KNQA GRADE 6

Remuneration: Ksh 54,164 - Ksh. 72,695 pm

Qualifications, Skills and Experience

1. At least eight (8) years relevant work experience four (4) of which must have been in a supervisory role in public service or private sector.

2. Have Bachelor’s degree in Secretarial Studies or any other equivalent from a recognized institution;

3. Have passed the following examinations from the Kenya National Examinations Council (KNEC); a) Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III; b)

4. Shorthand III (120 w.p.m); c) Business English III/Communications I; d) Office Management

5. III/Office Administration and Management III; e) Secretarial Duties II; f) Commerce II; Page 86 of 146

6. Supervisory Course lasting not less than two (2) weeks from a recognized institution;

7. Proficiency in computer applications;

8. Demonstrated results in management of office and administrative services.

    

Key Duties and Responsibilities

1. Ensuring security of office equipment, documents and records;

2. Recording dictation in shorthand and transcribing in typewritten form; processing data and managing e-office;

3. Planning and organizing meetings, workshop/conferences and seminars; operating office equipment;

4. Responding to correspondences; attending to visitors/clients; handling telephone calls, enquiries and appointments;

5. Handling protocols and confirming travel itineraries; and managing office petty cash.

6. Guiding and supervising lower secretarial personnel.

 

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