Office Administrator Job Vacancy in Kenya National Qualifications Authority (KNQA)

Job Title: OFFICE ADMINISTRATOR | KNQA/NO. 15/2021

Term Permanent and Pensionable | Positions: 1 | Deadline: May 10, 2022

Minimum Qualifications:

Diploma

Job Term:

Permanent and Pensionable

Position Level:

KNQA GRADE 8

Remuneration:

Ksh. 36,324 - Ksh. 47,647pm

Number of positions:

1

Qualifications, Skills and Experience

Diploma (KNQF Level 6 or equivalent)  in Secretarial Studies or any other equivalent from a recognized institution; 

1. Have passed the following examinations from the Kenya National Examinations Council (KNEC); 

1. Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III; 

2. Shorthand III (120 w.p.m);

3. Business English III/Communications I; 

4. Office Management III/Office Administration and Management III; 

5. Secretarial Duties II; 

6. Commerce II;

2. Proficiency in computer applications; 

Duties and Responsibilities 

1. Attending to visitors/clients; 

2. Handling telephone calls and enquiries; 

3. Handling customer inquiries and complaints; 

4. Ensuring security of office records, equipment and documents; 

5. Ensuring confidentiality of office information; 

6. Record keeping for correspondences and file movement; 

7. Managing office protocol and etiquette; 

8. Managing petty cash for the respective office; 

9. Maintaining an up to date file movement register; 

10. Coordinating the general administration of the respective department/office; 

11. Coordinating schedule of meetings and appointments for the respective departments/office; 

12. Coordinating travel arrangements for the respective departments/office; 

13. Coordinating appointments and travel itineraries for the Chief Manager; 

14. Preparing responses to simple routine correspondence for the Chief Manger; and 

15. Monitoring procedures for record keeping for correspondences. 

16. Ensuring security, integrity and confidentiality of data; and 

17. Undertaking any other office administrative services duties that may be assigned.

 

 

 

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