Career Opportunity: Procurement Officer
Industry: Hospitality
Job Purpose: Procurement Officer responsibilities include strategizing to find cost-effective deals and suppliers.
Procurement Officer’s duty is to discover the best ways to cut procurement expenses while ensuring required stock are always available.
Roles and Responsibilities: (Key duties)
- Negotiate with external vendors to secure advantageous terms
- Approve the ordering of necessary goods and services
- Receive and analyse quotations received.
- Raise LPOs, LSOs after receiving purchase requests from users for approval by the Operations manager
- Ensure stock is delivered in a timely manner by liaising with venders
- Sourcing for new Suppliers required by the restaurant and engaging them.
- Ensure stock received meets the requirements including quality.
- Ensure proper record keeping of all purchases and reporting monthly on the same.
- Conduct monthly stock take and reporting on the same.
- Finalize purchase details of orders and deliveries
- Examine and test existing contracts
- Track and report key functional metrics to reduce expenses and improve effectiveness
- Foresee alterations in the comparative negotiating ability of suppliers and clients
- Expect unfavorable events through analysis of data and prepare control strategies
- Perform risk management for supply contracts and agreements
- Control spend and build a culture of long-term saving on procurement costs
- Consolidate all procurement plans from the different departments in line with the approved budget.
- Work with user Departments to ensure clarity of the specifications and expectations of Wings Kenya.
- Negotiate with external vendors and suppliers to secure advantageous terms / best deals.
- Raise LPOs / LSOs after receiving purchase requests from users for approval by the Manager Finance.
- Analyze quotations received and approve orders for the required goods and services.
- Conduct market intelligence and compile a database of prices and source for new suppliers required by the hotel.
- Receive delivered stock and verify whether it’s of the right quality, quantity and meets all the requirements / specifications.
- Update and maintain supplier information such as qualifications, delivery times, product ranges, etc.
- Conduct monthly joint stock take and present an inventory report to the Operations Manager.
- Maintain up-to-date records of all purchases and contracts, prepare and submit monthly reports on the same.
Education, Experience and Knowledge: (Hospitality Industry)
Academic Qualification
- BSc degree in purchasing, supply chain management, logistics or business administration
Experience
- At least 5 years proven working experience as a procurement officer or procurement assistant
- Hospitality experience an added advantage
Personal Attributes
- Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market
- Talent in negotiations and networking
- Good knowledge of supplier or third party management software
- Aptitude in decision-making and working with numbers
- Experience in collecting and analyzing data
- Strong leadership capabilities
How to Apply
Interested candidates are invited to strictly email their cover letter and CV, to careers@hrmconnection.com before end of day 17th June 2022.
Only short listed candidates will be contacted