Procurement Officer Job Vacancy in Kenya

Career Opportunity: Procurement Officer

Industry: Hospitality

Job Purpose: Procurement Officer responsibilities include strategizing to find cost-effective deals and suppliers.

Procurement Officer’s duty is to discover the best ways to cut procurement expenses while ensuring required stock are always available.

Roles and Responsibilities: (Key duties)

  • Negotiate with external vendors to secure advantageous terms
  • Approve the ordering of necessary goods and services
  • Receive and analyse quotations received.
  • Raise LPOs, LSOs after receiving purchase requests from users for approval by the Operations manager
  • Ensure stock is delivered in a timely manner by liaising with venders
  • Sourcing for new Suppliers required by the restaurant and engaging them.
  • Ensure stock received meets the requirements including quality.
  • Ensure proper record keeping of all purchases and reporting monthly on the same.
  • Conduct monthly stock take and reporting on the same.
  • Finalize purchase details of orders and deliveries
  • Examine and test existing contracts
  • Track and report key functional metrics to reduce expenses and improve effectiveness
  • Foresee alterations in the comparative negotiating ability of suppliers and clients
  • Expect unfavorable events through analysis of data and prepare control strategies
  • Perform risk management for supply contracts and agreements
  • Control spend and build a culture of long-term saving on procurement costs
  • Consolidate all procurement plans from the different departments in line with the approved budget.
  • Work with user Departments to ensure clarity of the specifications and expectations of Wings Kenya.
  • Negotiate with external vendors and suppliers to secure advantageous terms / best deals.
  • Raise LPOs / LSOs after receiving purchase requests from users for approval by the Manager Finance.
  • Analyze quotations received and approve orders for the required goods and services.
  • Conduct market intelligence and compile a database of prices and source for new suppliers required by the hotel.
  • Receive delivered stock and verify whether it’s of the right quality, quantity and meets all the requirements / specifications.
  • Update and maintain supplier information such as qualifications, delivery times, product ranges, etc.
  • Conduct monthly joint stock take and present an inventory report to the Operations Manager.
  • Maintain up-to-date records of all purchases and contracts, prepare and submit monthly reports on the same.

Education, Experience and Knowledge: (Hospitality Industry)

Academic Qualification

  • BSc degree in purchasing, supply chain management, logistics or business administration

Experience

  • At least 5 years proven working experience as a procurement officer or procurement assistant
  • Hospitality experience an added advantage

Personal Attributes

  • Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market
  • Talent in negotiations and networking
  • Good knowledge of supplier or third party management software
  • Aptitude in decision-making and working with numbers
  • Experience in collecting and analyzing data
  • Strong leadership capabilities

How to Apply

Interested candidates are invited to strictly email their cover letter and CV, to careers@hrmconnection.com before end of day 17th June 2022.

Only short listed candidates will be contacted