Position Title: Purchasing Manager
Location: Nairobi
Ref: EHC/1670/2022
Main Functions
- To participate and contribute in the production planning and profitable functioning of the company,
- To be responsible for purchase of total raw materials for the company and ensure quality and advantageous prices to all factories in Kenya.
- To coordinate the activities of Purchasing and Material Management of all Units and proper planning of materials to drive in cost effectiveness.
- To be responsible for building up a good management team in the Purchasing Department, practicing highest ethical standards.
Departmental Control
- To control Inventory of raw materials within estimates.
- To maximize centralized cost improvement initiatives and control to bring in savings continuously.
- To assess and report weekly.
- Standard procedures in Purchasing functions are to be established in all sections. To review adherence to standards weekly.
Duties and Responsibilities
Procurement
- To coordinate bulk buying of all major, common items for all units and Sandak such as PVC materials, Textiles, Rubber, Rubber Chemicals, Tannery Chemicals, PVC Leather Cloth and Packaging Material.
- To assist purchasing organization to ensure regular supply at the right quantity, at the right quality, at the right time and at the most economical price and terms.
Administration
- To coordinate and monitor the activities of clearing and forwarding.
- To standardize the administration and procedures of Buying Departments and to ensure proper physical inventories and orderly stock keeping.
- To coordinate placing of orders and recalling of materials so as to maintain stock level as planned in the Financial Plan.
Management Tools
- Operational Plan
- Profit and Loss Statement
- Seasonal Estimate
- Review of Buying Prices
- Buying Manual
- Recalling by freeze
- Material: Minimum Quality
- Stock Cards
- Quotation Cards
- Departmental Estimates
- Dead Stock File
- 8 Weeks Planning
- Customs Tariffs and Regulation
- Consumption of materials
- Production Guide
- Profit & Loss Accounting
- Monthly Purchasing Review
Extent of Authorities
- To negotiate prices, finalise and approve contracts / terms for company for buying materials,, auxiliary items including imports. (Approval of Managing Director as per Authority Chart where applicable)
- To negotiate contracts and approve orders for major materials including all imports and secure them at good quality and competitive prices.
- To monitor financial commitment for suppliers.
Internal Relationships
- Work with the Financial Officer to see that there is a smooth running of Customer A/c and any grievances.
- To be an active contributor to product Development towards creation of shoe-line, Cost effective new materials, imports substitution.
- To work in close cooperation with the Production Manager in cross Functional Areas.
Standard of Performance
- Profitability of the Company.
- Purchasing Department adding value to products.
- High morale and ethical standards of Purchasing Team.
How to Apply
Email your application letter accompanied with a copy of the National Identity Card/Passport, current detailed CV in PDF format clearly indicating your current position, scanned copies of academic and professional testimonials, current and expected remuneration to the following email address: recruitment@eaglehr.co.ke on or before close of business on Friday 13th May 2022.