ACDI / VOCA
Position Title: Procurement Assistant – Turkana Office
Overview: ACDI / VOCA is currently implementing a $45 million, five-year program entitled “Feed the Future Livestock Market Systems (LMS)” development projects in Northern Kenya funded by the United States Agency for International Development (USAID).
The aim of the USAID Kenya Feed the Future LMS program is to strengthen people’s resilience to shocks and stresses and reduce the prevalence and depth of poverty, household hunger, and chronic undernutrition.
The program aims to do so by taking collective action on economic opportunities, and by strengthening institutions, market systems, governance, and human capital.
Pursuant to its mission, ACDI/VOCA is seeking for an experienced and talented professional for the Procurement Assistant position.
The employee will work under the guidance of the Procurement and Operations Director and will be responsible for the Turkana Office.
Essential Duties and Responsibilities:
- She/he will manage administrative, operations and procurement activities in the project and ensure that these operations are in compliance with ACDI/VOCA’s Employee Personnel Manual (EPM), Procurement Manual, USAID rules and regulations, and applicable Kenyan law.
- She/he will monitor office equipment and maintain supply levels. Submit supply order requests as needed;
- She/he will assist with setup for new staff members and coordinates the onboarding and orientation for the field-based employees.
- She/he will ensure efficient maintenance and security of office assets.
- She/he will ensure efficient organization and execution of events, conferences, workshops, large general meetings
- She/he will supervise and provide day-to-day guidance to the driver and any temporary or contract workers.
- She/he will maintain organized and accurate records, including the submission of payment requests for general invoices, payments, and expense reports, and act as a liaison to outside vendors
- She/he will maintain adequate Petty Cash and liquidate the balance when replenishment is required.
- Perform cash counts daily and report the end day balance to Finance Manager. Enter all cash transactions in cash book daily.
- She/he will maintain and/or prepare receipts of items purchased and provide office asset information to the Procurement Manager for entering into the electronic inventory system.
Qualifications:
- Minimum of bachelor’s degree in Business Management or relevant field is required.
- Minimum 2 years of experience, preferably within the international development arena.
- Good understanding and experience with USAID policies and procedures pertaining to procurement.
- Excellent critical thinking skills and judgment. Proven willingness to make timely and sound decisions.
- Strong oral and written communication skills is required
- Must be a problem solver and self-starter. Must exercise creativity and innovation, good communication, leadership and reporting skills.
To Apply:
Please submit a resume to HRKenya@acdivoca.org no later than June 23, 2022.
Please include the position title in the subject line.
Only those candidates considered for an interview will be contacted.
ACDI/VOCA is an equal opportunity employer.
Women, minorities and people from diverse groups are encouraged to apply.
EOE.