Career Opportunity: Administrative Intern
Location: Nairobi
Industry: Hospitality
Duties and Responsibilities
- Communicating with clients to answer questions and resolve issues
- Providing support to staff members in other departments as needed
- Performing clerical tasks such as filing, scanning documents into an electronic system, and making copies of documents
- Making travel arrangements for executives, including booking flights and arranging accommodations and transportation
- Conducting research on potential clients or industries for which the company provides services
- Preparing presentations for internal meetings on topics such as company goals, current projects, or industry trends
- Drafting letters and memos to staff members and customers, as directed by supervisor
- Helping with marketing efforts by creating flyers and brochures promoting new products or services offered by the company
- Organize office and assist associates in ways that optimize procedures
- Sort and distribute communications in a timely manner
- Create and update records ensuring accuracy and validity of information
- Schedule and plan meetings and appointments
- Monitor level of supplies and handle shortages
- Resolve office-related malfunctions and respond to requests or issues
- Coordinate with other departments to ensure compliance with established policies
Qualifications and Experience
- Bachelor’s degree in Business Administration, or any other equivalent disciplines
- At least two years’ experience in busy office handling front office and office administration
- High degree of English language proficiency – both written and oral.
- Excellent IT skills in Word, Excel, Outlook
- Knowledge on how to operate PABX switchboard, high-speed copier/scanner and other office equipment.
Skills & Competencies
- Very good in excel, word and powerpoint
- Should have basic accounting knowledge
- Be able to complete tasks in an organized and timely manner
- A lot of data processing and follow up of information is required on a daily basis
- Weekly reporting will also be key.
- Diligent, organized and meticulous
- Thrives in a fast pace, constantly changing environment
- Strong verbal and written communication skills
- Has a good eye for detail
- Is responsible and dependable
- Knowledge of Microsoft Office/Google Docs and Sheets preferable
- Willing to learn
How to Apply
Interested candidates are invited to strictly email their cover letter and CV, to careers@hrmconnection.com before end of day 24th June 2022.
Only short listed candidates will be contacted