Career Opportunity: Account Assistant
Industry: FMCG Distribution Retail Shops
Gross Salary: 65k
Location: Syokimau
Our client is an e-commerce platform with a distribution solution to serve the market in deep rural areas.
They seek to hire an Account Assistant who will be keeping financial records updated, preparing reports and reconciling creditors and debtors.
Key Responsibilities:
- Reconciling bank statements of various payments.
- Perform bank transactions, initiate payments for online banking, withdraw cash as an agent when necessary.
- Support in maintaining and reconciling petty cash books , payment vouchers and receipts for all cash issued out.
- Filing of payment documents: receipts, payment vouchers, booking voucher and invoice to the respective files after payment is done.
- Inputting the same data in Tally accounting software immediately.
- Preparing monthly WTH, VAT , Statutory and other taxation requirements.
- Accounts receivables reconciliation of all sales and cash on a daily basis with the account clerks.
- Ensuring variances are captured immediately, concern raised to immediate parts involved and action taken.
- Posting of all supplier invoices , confirming that invoice details are well captured , tally with the booking vouchers and purchase orders.
- Ensuring that for any payment advice or proof of payment is attached.
- Ensuring each payment has an ETR , invoice and acknowledgement receipt from the supplier.
- Issuance of daily sales report , printing ETR receipts and issuance of Z reports at the end of the month.
- Properly recording and managing refunds and credit notes from suppliers.
- Maintaining a list of outgoing payments and confirming they tick against invoices or payment vouchers.
- Conducting accurate transfers of stocks to different sales outlets , ensuring proper documentation is recorded , reconciled and signed by the recipient receiving the goods.
- Preparation and ensuring timely payments e.g. Payroll , service providers , government bodies , general expenses.
- Manage and control staff imprest issued to relevant departmental heads.
- Ensuring that all payments are verified and approved by the Finance manager.
- Support in stock management and controls. Ensuring stocks are reconciled daily for sales outlets , trucks and warehouses to match with system stock. Ensuring variances are captured immediately , concern raised to immediate parts involved and action taken.
- Support in inventory and asset management.
- Support in setting and implementing internal controls and SOPs in the finance department.
- Ensure all finance transactions are properly documented.
- Act as a point of liaison with internal and external parties
- Any other duty as directed by the supervisor.
Skills and Qualifications
- Minimum of Bachelor’s degree in business , finance or accounts accountancy or related field.
- CPA (K)
- Minimum 5 years of work experience as an accountant, preferably in retail industry would be desirable
- Member of a professional body e.g. CPA (K) , ICPAK will be an added advantage.
- Should be hands-on with Tally accounting software.
- Goal-oriented and has a deep knowledge of accounting and reporting standards.
- Experience with ledger functions.
- A good understanding of financial controls.
- Should be familiar with statutory , VAT , WTH and other taxation requirements.
- Excellent communication skills both verbal and written , interpersonal skills, problem-solving skills, and a strong team player.
- Strong attention to detail , excellent organisational skills, and ability to effectively prioritise work.
- Critical, analytical, and creative thinking to identify and solve problems.
- Ability to work effectively both independently and as part of a team and have a strong understanding of the theoretical and practical components of the position apart from just being familiar with performing assigned tasks.
- Highly organised with proven ability to prioritise and keep a tab of all aspects of the job.
- Must be time conscious and have a sense of urgency and meet monthly cut-off deadlines.
- Must be able to work across functions, have the drive and energy to drive excellence and continuous improvement.
- Candidates who can join immediately are preferred.
How to Apply
If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Account Assistant – Distribution) to vacancies@corporatestaffing.co.ke before 7th July 2022.