Job Title: ASSISTANT OFFICE ADMINISTRATOR II - REGIONAL OFFICES
- Job Description
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This is the entry and training grade for this cadre. An officer at this level will work in in a General Office to perform office administrative duties in any of the regions.
Terms and Conditions of Service
- Basic Salary Kshs. 44,114- 66,376 PM
- House Allowance as per the region deployed
- Commuter Allowance Kshs. 4,000 PM
- Leave Allowance Kshs. 10,000 PA
- Annual Leave 30 working days PM
- Medical Cover and other allowances As provided by the ODPC
- Terms of Service Permanent and pensionable
- Job Specification
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Requirements for Appointment
For appointment to this grade, a candidate must have:
- Minimum of Kenya Certificate of Secondary Education (KCSE) C (plain) or its equivalent from a recognized and accredited institution;
- Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or its equivalent from a recognized and accredited institution; and
- Proficiency in computer applications.
Duties and Responsibilities
Specific duties and responsibilities will involve:
- Coordinate meeting and appointment schedules;
- Record dictation in shorthand and transcribing it in typewritten form;
- Use e-office to research and process data;
- Operate office equipment,
- Attend to visitors/clients;
- Handle telephone calls;
- Handle customer inquiries and complaints;
- Coordinate meeting and appointment schedules;
- Coordinate travel arrangements;
- Ensure security of office records, equipment and documents, including classified materials;
- Establish and monitor procedures for record keeping of correspondence and file movements;
- Maintain an up to date filing system in the office;
- Prepare responses to routine correspondence;
- Manage office protocol and etiquette; and
- Perform any other duties as may be assigned by the Supervisor.
Skills and Competence
- Analytical skills;
- Interpersonal;
- Communication skills;
- Creativity and Innovativeness
- Problem solving skills;
- Risk management skills;
- Continuous learning skills
Grade: ODPC 8
No Sought: 5
Advert Ref: V/NO. 46/2022
Recruiment: ODPC OCTOBER 2022
Close Date: 26/10/2022
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