Position Title: Personal Assistant
Industry: Consultancy
Location: Nairobi
Job Purpose: To assist the CFO in keeping the office in good order and to handle routine tasks so that the CFO can focus on more difficult duties.
Key Responsibilities:
- Assisting senior management in secretarial and administrative tasks.
- Typing, formatting, editing, and modifying reports, documents, or presentations.
- Entering data, maintaining databases, and keeping records.
- Assisting with internal departments, answering phones, and making travel arrangements.
- Managing of senior management’s internal and external correspondence.
- Scheduling appointments, keeping an event calendar, and sending reminders.
- Copying, scanning, and compiling documents.
- Assisting with the preparation of facilities and providing refreshments, if necessary.
- Ordering office supplies and replacements and managing mail and courier services.
- Assisting in the first contact with all correspondence and telephone calls.
- Managing diaries, organizing meetings, and scheduling appointments.
- Arranging travel, transport, and accommodation bookings.
- Organizing events and conferences.
- Notifying the manager/executive about important tasks and deadlines.
- Typing, compiling, and preparing reports, presentations, and correspondence.
- Managing databases and filing systems.
- Implementing and maintaining procedures/administrative systems.
- Liaising with suppliers, clients, and staff.
- Collecting and filing expenses.
- Researching for the manager.
- Reading, monitoring, and responding to email messages from other managers.
- Any other assigned work.
Personal Assistant Requirements:
- Bachelor’s degree in a business-related course.
- Office administration, or related training will be an added advantage.
- 1-2 years of experience as a personal assistant would be advantageous.
- Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
- Advanced typing, note-taking, recordkeeping, and organizational skills.
- Ability to manage internal and external correspondence.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling software such as MS Outlook.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.
How to Apply
Candidates who meet the above requirements are invited to submit their cover letter and CVs to careers@hrmconnection.com on or before November 30th 2022.
Only shortlisted candidates will be contacted.