Position Title: Projects Coordinator & Personal Assistant
Reporting To: Chief Executive Officer (CEO)
Location: Nairobi
Our client, in the insurance industry, is a pioneering and dynamic insurance company offering ethical and innovative products in risk management and mutual financial security services.
They are looking to fill the position of Projects Coordinator & Personal Assistant.
Job Purpose: Responsible for Project management of special projects within the CEO’s office and IBLT Projects and provision of high-level administrative support to the Chief Executive Officer.
Projects Coordinator Duties and Responsibilities
- Prepare, present and defend proposals with the objective of commencing a new initiative or increasing/obtaining donor/partner funding/support for IBLT and/or other company Projects.
- Identify and exploit new growth opportunities in various programs.
- Partner with respective program teams to design and implement product development and promotion strategies aimed at increased business and/or awareness creation.
- Manage internal and external special projects in coordination with other departments, including coordinating and participating in training.
- Project monitoring to meet set objectives and milestones, including risk management.
- Review marketing materials and promotions for projects as may be required.
- Projects stakeholder and partner management and communication.
- Prepare and/or review quarterly financial and narrative reports for projects.
Personal Assistant Duties and Responsibilities
- Represent the CEO in various fora.
- Participate in the drafting and/or review of agreements and contracts relating to general business, projects and programs in conjunction with the Legal department and/or the CEO.
- Research, collect and analyze information, and prepare materials, documents and presentations for the CEO as well as for internal and external audiences.
- Implement and/or oversee special projects assigned by CEO.
- Create and maintain files, review drafts and finished documents for accuracy.
- Participate in meetings, committees, workgroups and similar engagements as may be required.
- Coordinate with the Executive Assistant to the CEO to manage CEO’s office and schedule.
Qualification, Experience, and Skills
Minimum Qualifications:
- Bachelor’s Degree in Commerce, Business, Law, or related discipline from a reputable university.
- Post-graduate degree in a relevant field.
- Member of a relevant professional body.
Experience:
- Minimum five (5) years’ experience within a relevant industry
- Minimum three (3) years’ experience as a P.A or Project Coordinator.
- Experience in donor funding management.
Behavioral Traits:
- Excellent research and writing skills including report writing.
- Analytical and strategic thinking skills.
- Excellent planning and organization skills.
- Ability to work under pressure with limited supervision.
- Excellent time management skills.
- Excellent communication and interpersonal skills.
- Strong leadership, and supervision skills.
- Strong people management skills.
- Excellent problem-solving and decision-making skills.
- Stakeholder management skills.
How to Apply
To apply, submit your application on our ATS at ats.flexi-personnel.com by 13th JAN 2023 under the PROJECTS COORDINATOR & PERSONAL ASSISTANT job posting.
All applicants are advised to adhere to application guidelines for consideration.
Only shortlisted candidates will be contacted.
NB: Flexi Personnel does not charge candidates for job placement.