Position Title: Finance & Administration Manager
Location: Rwanda
Industry: Marketing & Communication
Our client, an integrated marketing and communication agency headquartered in Rwanda is urgently looking to recruit a high-caliber and talented Finance & Administration Manager.
He/she will play an integral role in establishing cross-functional partnerships to streamline business operations that drive growth and increase efficiency and bottom-line profit by performing the following duties.
Essential Duties & Responsibilities:
Financial Management
- Establishes effective accounting and bookkeeping systems and procedures and oversees accounting services.
- Establishes and implements internal controls and administrative systems, policies, and procedures to ensure that the company’s day-to-day operational activities are efficient and effective, and are in line with approved strategic initiatives and budgetary allocations.
- Manage accounts payable, accounts receivable, purchasing, donations processing and receipting, payment of invoices, payroll, and bills.
- Maintain parallel records of income and expenditure in the financial database.
- Ensures adequate cash flow for the organization’s requirements, by monitoring funder remittances, and preparing requests for funds as needed.
- Prepares and presents quarterly and yearly financial budgets and cash flow forecasts and works with the MD to actively monitor and understand budget variances.
- Prepare budgets and reports expenditures for approval.
- Ensures and reviews monthly financial statements from the accounting company and prepares narrative reports for the review of the director
- Manages bank accounts and monitors reconciliations, and transactions including wire transfers, credit cards, renewal of Certificates of Deposit, and keeping track of signing authorities.
- Prepares documents and schedules for CIT, and annual audits, and liaises with auditors when required.
- Manages liquidity, investments, and foreign exchange per established policies and procedures.
Governance Support
- Works with the managing director to proactively mitigate financial and legal risks to the organization.
- Recommends policies and procedures in areas encompassing finance and accounting, privacy, IT, and compensation for the consideration of the managing director.
- In close consultation with the managing director, establishes a relationship with partners so that they have an opportunity to understand fully the key financial issues confronting the companies
- Coordinate key senior meetings, including preparation and dissemination of background documents, for partners.
Human resources and administration
- Oversees recruitment of staff, consultants, and interns
- Maintains personnel files, health benefits, and other insurance updates.
- Applies relevant employment law to HR policies.
- Maintain basic administrative systems, including information resources, general filing, electronic filing, personnel records, contracts and leases, subscriptions, insurance, etc.
- Ensures the effective development and administration of IT systems, such as databases, email, cloud filing, backup and online communication tools websites, and other web/video/audio conferencing systems.
- Manage incoming telephone and mail communications.
- Other duties and responsibilities assigned as per business needs.
Key Competencies & Qualifications:
- Bachelor’s degree in accounting and finance or a related field
- ACCA or CPAK certification is advantageous.
- Minimum 3-5 years prior experience in a senior management finance and administration position in a service sector
- Financial Planning and Strategy formulation,
- Managing Profitability,
- Strategic Planning,
- Visionary,
- Report writing and presenting ability.
- Quality Management,
- Process Improvement,
- Ability to deal with Complexity,
- Skill transfer or training delivery ability.
- Leading and communication
- Ability to be self-motivated with a positive attitude and a solid work ethic.
How to Apply
If you’re up to the challenge, kindly send your CV and cover letter only to recruitment@linkarkconsultants.com before the closing of business on 15th March 2023.
Clearly indicate the position applied for and the expected salary in the subject line.