Terms of Reference (ToR) for Provision of Occupational Safety and Health Audit Services
About ChildFund
ChildFund is a non-sectarian and non-profit development organization working in more than 30 countries worldwide to improve the well-being of about 15.2 million children and families, regardless of race, creed, religion, and gender. In Kenya, ChildFund works through 12 local partners (LP’s) in 26 counties. The thematic areas that the organization focus on include Child Protection, Household Economic Strengthening, Early Childhood Development, Education, WASH (Water, Sanitation and Hygiene), Disaster Risk Reduction (DRR), Emergency Response, Health and Nutrition. The three-fold mission is to help deprived, excluded and vulnerable children improve their lives and become adults who bring positive changes to their communities: to promote societies that value, protect, and advance the worth and rights of children and to enrich supporters’ lives through their support of the organization’s cause.
Objective of the Consultancy
ChildFund Kenya intends to carry out Occupational Safety and Health Audit by engaging a competent professional or firm to conduct the same as illustrated below.
The objective of this consultancy is to ensure that ChildFund Kenya Country Office (CO) comply to the Legislative Act of Occupation Safety and Health in working place.
The Consultant is expected to conduct an exhaustive Audit on all areas as mentioned below in the Scope of work. Review the current ChildFund Kenya health and safety measures in place, collect and analyze data on the status in consultation with the Human Resource Director (HRD), Admin Specialist, Safety and Security Person of Contact (SPOC) and conduct a literature review on the current best practices in OSH as far as the Audit objective is concerned.
The awarded supplier shall carry out the activities listed here below and provide the deliverables specified.
OCCUPATIONAL SAFETY AND HEALTH AUDIT
The audit criterion will be based on;
- Occupational Safety and Health Act, 2007 and Subsidiary legislations.
- The Code of Practice on Occupational Safety and Health Auditing.
1.1 Objectives of the audit
The main objective of the survey is to identify and make recommendations for eradication of any potential safety and health risks associated with the infrastructure, tools and equipment, processes, procedures, and work environment at the workplace.
The Specific objectives include:
- To assess and evaluate the effectiveness of the organization’s safety management systems.
- To identify hazards in the workplace.
- To verify compliance with the applicable standards.
- Document the finding and make recommendations.
1.2. Deliverables
- Draft copies of the prepared reports for review & input prior to preparation of final
- Report.
- The report shall also include a corrective action plan based on audit findings.
- Three (3) hard copies of the final report for Acknowledgement by the Client, Safety and Health Advisor, and Directorate of Occupational Safety and Health Services (DOSHS)
FIRE SAFETY AUDIT
The audit criterion will be based on;
- The Fire Risk Reduction Rules, 2007
- The Code of Practice on Fire Safety Auditing
2.1 Objectives of the audit
The objectives of the audit include the following.
- To meet the legal requirements of the Occupational Safety and Health Act, 2007 and the Factories and Other Places of Work (Fire Risk Reduction) Rules, 2007.
- To identify and draw attention to fire risks and hazards and the means by which loss can be minimized.
- To assist the management to minimize fire hazards at the workplace.
2.2 Deliverables
- Draft copies of the prepared reports for review & input prior to preparation of final report.
- The report shall also include a corrective action plan based on audit findings.
- Three (3) hard copies of the final report for Acknowledgement by the Client, Safety and Health Advisor, and Directorate of Occupational Safety and Health Services (DOSHS).
OCCUPATIONAL STATUTORY RISK ASSESSMENT
This Report is prepared in line with:
- Section 6 (3) and 6 (4) of the Occupational Safety and Health Act, 2007 of the laws of Kenya.
3.1 Objectives of the audit
- To document on the health and safety risk status of the company through Hazard identification and assessment of the workplace operations.
- To advice the occupier on matters relating to improving Occupational Health and Safety risks.
- To submit copies of the risk assessment to the Directorate of Occupational Safety and Health Services for follow up.
3.2 Deliverables
- Draft copies of the prepared reports for review & input prior to preparation of final report;
- The report shall also include a corrective action plan based on audit findings.
- Three (3) hard copies of the final report for Acknowledgement by the Client, Safety and Health Advisor, and Directorate of Occupational Safety and Health Services (DOSHS);
NOTE:
The following audits are conducted on an annual basis as per the requirements on the law;
Occupational Safety and Health Audit.
- Fire Safety Audit.
- Occupational Safety and Health Risk Assessment Audit.
- The following shall apply to the trainings.
- Safety and Health Committee training will target the safety and health committee at the workplace.
- Refresher Fire Safety training should be conducted after every two years.
- Location
ChildFund Kenya Office
- Tentative Schedule
To be determined (Month of June – July 2023)
- Consultants’ Qualifications
The consultant must have the following competencies:
- The consultant awarded the contract must be accredited and approved Safety Advisor/Auditor and registered by DOSH to audit, review, analyse and advise Organization on effective implementation of safety at the working place accordance to OSHA.
- Be a degree holder with a minimum qualification of Diploma in occupational safety and health from a recognized institution and should have at least five years proven practical experience in OSH Audits.
- Must have led at least four similar Audit in the past three years
- Should have demonstrated understanding, knowledge, skills on Occupational Safety and Health field
- Familiar with the relevant policies and laws on the subject
- Excellent analytical and report writing skills
- Excellent written and spoken English
- Payment mode
Payment will be done upon submission and acceptance of the final audit report by ChildFund Kenya.
NB:**
- The Consultant's compensation shall be paid within 30 days from receipt of a proper invoice unless otherwise specified.
- Payment will be made by Bank transfer unless otherwise specified.
The payment shall be subjected to 5% withholding tax as required by the Law at the time of payment.
ChildFund Kenya is committed to safeguarding the interests, rights, and well-being of children with whom it is in contact and to conducting its programs and operations in a manner that is safe for children.
How to apply
Interested candidates who meet the above qualifications should send their expression of interest including the technical and financial proposal. The technical proposal should clearly indicate the qualification and previous similar assignments undertaken. Incomplete documents will be disqualified, all the expression of interest should be sent before close of business 21st April 2023 to KenyaProcurementCommittee@childfund.org