Position Title: Finance Officer
- Background
LVCT Health is an established Kenyan NGO that is renowned for the implementation of health programs at scale in Kenya. Through its vision of Empowered Healthy Communities, LVCT Health is a leader in designing and implementing innovative HIV prevention and treatment approaches, sexual and reproductive health and gender-based violence programs reaching the most vulnerable populations. LVCT Health works with the government and other stakeholders at the national and county levels.
The USAID Stawisha Pwani is a 5-year program funded by the President’s Emergency Plan for AIDS Relief (PEPFAR) through the US Agency for International Development (USAID) to increase the use of quality county-led health services in four Coastal counties of Kilifi, Kwale, Mombasa and Taita Taveta. The aim of the program is to strengthen county health systems with a focus on HIV Prevention & Treatment, Family Planning, Reproductive, Maternal, Child and Adolescent Health (FP/ RMNCAH) and Nutrition. The program will support the four county governments toward sustainability in quality and systems of health services.
The program objectives are:
- Increased demand for and access to quality HIV prevention services.
- Increased demand for and access to quality HIV treatment services.
- Use of quality FP, Reproductive, Maternal, Newborn, Child & Adolescent Health and Nutrition services (FP/RMNCAH)
- Strengthened capacity of county health systems, local partners and communities to deliver quality health services.
- Job purpose
The Finance Officer will work closely with the Finance and Administration Manager in managing the finance and accounting function of the Project. He/She will be directly responsible for the accounting function of the office and provide required support in other finance functions. He/She will supervise the Project Accountants and Account Assistants.
- Key Responsibilities
Finance
- Prepare and submit approved monthly cash flow projections to the HQ by the 16th of every month in a bid to ensure availability of adequate cash to meet the programmed obligations and commitments.
- Take lead in compiling the monthly accruals for commitments at the end of each month for inclusion in the financial report including informing correct financial status of the Project.
- Support the Finance & Administration Manager to prepare analysis of the program expenditure for management and Program team.
- Preparation of Monthly, Quarterly and Annual donor reports in accordance with the prescribed formats and reporting requirements.
- Support Grants team in the review Sub recipient monthly financial reports in a timely manner for consolidation.
Accounting function
- Provide support in the finance and accounting functions of the office that includes review of advance and payment requests, ensuring accuracy, proper coding, completeness, budget availability, adequacy of supporting documents and adherence to the organizational and donor policies and procedures.
- Monitor and ensure that the General Ledger is updated on a continuous daily basis through daily posting of transactions.
- Reconcile payroll Journal with payroll for the program staff under the grant.
- Reviews postings to the General ledger on a continuous basis and guides the Finance team on required adjustments and ensures arising adjustments are made on a timely basis.
- Prepare adjusting journals for month-end accruals for approval and posting to the accounting system.
- Ensure that any arising reversals for prior periods are posted accurately and any arising exchange variances are resolved without delay.
- Take leadership in compilation of the monthly financial report ensuring accuracy and timely submission to Finance & Administration Manager by 10th day of each month.
- Support the month-end project financial reporting process to ensure that the required monthly report package is accurate, complete, reviewed and approved.
- Ensures that accounting software is closed on a timely basis immediately after the monthly financial report is reviewed and approved by Finance & Administration Manager in order to avoid further entries into the system.
- Upload approved budgets in Microsoft Office 365 Dynamics.
- Reviews postings to the General Ledger on a continuous basis and guides the Finance team on required adjustments and ensures arising adjustments are made on a timely basis.
- Prepare adjusting journals for month-end accruals for approval and posting to the accounting system.
- Ensure that any arising reversals for prior periods are posted accurately and any arising exchange variances are resolved without delay.
- Ensures that accounting software is closed on a timely basis immediately after the monthly financial report is reviewed and approved by Finance & Administration Manager in order to avoid further entries into the system.
Budgets
- Support the project team on budget monitoring through established mechanisms and update the management team on most up to date and accurate budget verses expenditure status.
- Compilation of monthly detailed Budget-Variance-Analysis reports for the project for distribution to the various Project units by the 30th of each month.
- Provide support to program teams to build their capacity in the financial management of their activities and to ensure that they are equipped with the information and skills that allow them to interpret activity budgets, prepare accurate projections and ensure that they remain current of all activity expenditures.
- Assist project team to link/synchronize periodic projections to budgets including financial and programmatic progress of their respective program areas.
- Provide any other required roles as need arises.
- Jointly with the immediate Supervisor, participate in own annual performance appraisal, identify own learning needs and personal career growth.
- Monitor and review Sub Recipients activities to ensure that only budgeted costs have been incurred.
- Competency Criteria
Qualifications, Training & Knowledge
- Minimum of Bachelor of Commerce Degree in Accounting/ Finance, Economics or Business-related field from a recognized university and Professional qualifications in CPA (K) or ACCA finalist.
Experience
- Minimum of 4 years’ experience in a busy accounting department preferably for USAID donor-funded organizations.
- Understanding of USAID grant financial management.
- Experience interpreting and applying USG rules and regulations.
- Practical experience of using Microsoft Dynamics 365 Business Central is preferred.
Skills & Behaviours
- Good interpersonal and capacity-building skills.
- High integrity.
- Ability to work under minimal supervision.
- Excellent oral and written communication skills.
- Ability to work under tight deadlines and to multi-task.
- Ability to work under pressure.
- Ability to mentor and coach colleagues lacking financial education/training.
- Advanced excel and analytical skills
How to apply
Interested and qualified candidates are invited to submit their applications and CV along with a cover letter expressing interest and indicating Salary history and expectations to recruitment@lvcthealth.org . The position applied for and reference number should be clearly indicated on the subject line and cover letter; Female candidates are encouraged to apply.
The closing date for submitting application is May 10, 2023. Only shortlisted candidates will be contacted.
LVCT Health is an equal opportunity employer. Please visit our website www.lvcthealth.org for more information about the organization.
LVCT Health DOES NOT CHARGE any fee whatsoever in any part of the recruitment process.
LVCT Health is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, stigma and discrimination of individuals of various diversity, lack of integrity and financial misconduct. LVCT Health expects all staff and volunteers to share this commitment. Failure to adhere will result in disciplinary action.