Position Title: Administrative Assistant-Law Firm
Ital GLOBAL - We are a comprehensive Human Capital and Quality Management Consultancy firm dedicated to helping organizations just like yours with their HR and Quality Management requirements. We believe in creating productive and fruitful relationships with our clients by adding value to your business to ensure that you get the very best return on your Human Capital spend. Our Human Capital solutions, advice and guidance are uniquely designed and shaped around your exact requirements and objectives. They will fit with your culture and the business challenges that you currently face
The Legal Administrator will provide efficient and exceptional administration services for the firm, and will be responsible for the switchboard from the front desk as well as assisting in the duties expected.
About the Client:
A reputable law firm in Kenya is seeking to recruit a dedicated and committed Legal Administrator who will be handling reception and secretarial duties.
Duties & Responsibilities:
- Handle all reception duties as required.
- Respond to client enquiries.
- Carry out secretarial duties.
- Taking minutes.
- In charge of Petty Cash.
- Handle office administration queries and maintenance.
- Follow up on bills and payments.
- Filing, record keeping, and Retrieval of files.
- Making bookings, appointments and diarizing appropriately.
- Supervise and check general cleanliness of the entire offices.
- Typing all secretarial work for staff members.
- Following up on delegated assignments.
- Prepare tender documents for the law firm and follow through.
- To perform any other duties that maybe assigned by the management from time to time.
Qualifications & Requirements
- Diploma in Legal Studies and or related field.
- Minimum 3 years’ experience as a legal administrator or paralegal.
- KNEC Secretarial Certification.
- Proficiency with MS Office & typing speed of at least 50 wpm with a high rate of accuracy.
- Familiarity with legal documents, legal terminology and government regulations.
Competencies & Skills
- Team player
- High Integrity
- Confidentiality
- Professionalism
- Excellent customer service skills
- Ability to work under pressure
- Maintain a high profile in the day to day operations.
- Excellent organizational, great management and multi-tasking skills
Interested applicants should send their detailed CV and Cover Letter quoting the job title (ADMINISTRATIVE ASSISTANT-LAW FIRM) as subject to reach us not later than 27th October 2023 to careers@italgloballtd.com. Only the shortlisted candidates will be contacted. Interviews will be conducted on a rolling basis.