Position Title: Depot Manager
Industry: FMCG
Location: Central
Gross Salary: 70K
Reporting to: Managing Director
Duties & Responsibilities
Our client is reputable FMCG Distributor in central is looking to hire a Depot Manager who will be responsible for the following:
STOCKS
- Ensure daily stocks reconciliation is done on a daily basis. Review the reconciliations and report on the same on a weekly basis
- Develop and maintain Standard Stocks per brand at all times.
- Perform ad hoc stock takes at least thrice a week and report on the same.
- Ensure no stock losses through pilferage or expiry.
STAFF ISSUES
- Agree staffing levels with HR – Quarterly
- Agree staff training gaps with the HR- Quarterly
- Ensure staff are trained to close training gaps- Continuously
- Agree key Deliverables with all staff- Annually
- Review staff performance- Quarterly
- Agree and Review staff leave schedules with HR - Quarterly
- Ensure job descriptions for all staff is followed- Continuously
- Induct new employees
- Give directions to the staff on any issue concerning them in coordination with the head office.
- Ensure EABL recommended system is adhered to i.e. visual board, Occurrence book
FINANCE
- Ensure the Sales & Banking reconciliation is done on a daily basis.
- Create a budget for the depot for each financial year
- Ensure nil bad debts
- Manage the daily sales
- Reconcile sorties on a daily basis
- Sort the M-PESA and Equity machines hitches
- Minimize operational costs
- Manage the petty cash
- Ensure proper banking and reconciliation done daily
- Monitor and reconcile free issues
SECURITY
- Review of CCTV surveillance and ensuring all alarms and security systems are functional.
- Ensure all premises (depots) are well manned by the guards
- Ensure the business licenses are updated
- Ensure company data or information is confidentially maintained.
- Ensure safe custody of company assets i.e. furniture, books stocks, electronics, vehicles.
FLEET MANAGEMENT
- Prepare fleet maintenance schedule.
- Ensure proper fueling i.e. consistent for all vehicles (Zero pilferage rule)
- Ensure all insurance and inspection requirements for vehicles are updated.
- Report any major malfunctions timely.
- Supervise any vehicle repairs and maintenance.
- Agree with the drivers’ fleet maintenance standards.
- Review the Fleet Occurrence Book weekly and provide a report
SALES
- The Sales Manager will be reporting to you.
- Ensure the Sales Manager performs the below roles:
- Reviewing Journey plan with Sales Manager –Quarterly
- Reviewing DSR to ensure adherence to JP - Daily
- Sharing route targets with sales team - Monthly
- Reviewing sales Targets-Weekly
- Route accompaniment reports – Weekly
GOLD STANDARD
- As Depot Manager, you should ensure that the entire business is Gold Standard. You are required to do an audit of the gold standards on a monthly basis.
- A report of the same should be presented
Qualifications & Requirements
- Degree in a Finance or related course
- CPA Qualification with accounting work experience
- Commercial experience gained in the FMCG Industry with a good track record of performance
- Excellent communication skills (Verbal and Written) coupled with good interpersonal skills
- Ability to build and maintain good customer relationships.
- Ability to motivate and inspire a team to achieve excellence in all areas
- Excellent organizational and time management skills
- Ability to maintain high standards of professionalism and integrity at all times
- Ability to work in a team or as an individual with minimal supervision
- Knowledgeable in the use of Microsoft Suite of applications – Word, Excel, PowerPoint
- Healthy and physically fit
- At least 35 years of age
How to Apply
If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Depot Manager - Central) to jobs@corporatestaffing.co.ke before 31st October 2023.