| Organization: Handicap International - Humanity & Inclusion | Posted: 20 Dec 2023 | Closing date: 5 Jan 2024 |
Position Title: Logistics Manager – National Position
Responsible to: - Country Director - Sudan
Place: Nairobi with regular travel to Sudan upon VISA approval
Starting date: As soon as possible.
Contract Period: 6 Months
Closing date for applications: January 5th (Due to the urgency of the position applications will be reviewed on a rolling basis)
THE ORGANIZATION
“Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity”
Handicap International Federation’s operating name is Humanity & Inclusion (HI). HI, Humanity & Inclusion is an independent and impartial aid and development organisation with no religious or political affiliations operating in situations of poverty and exclusion, conflict, and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions, and promote respect for their dignity and fundamental rights. HI is celebrating its 40th year of serving people with disabilities. Currently, the organization is in 60 countries, 22 are in the African continent with over 200 projects globally.
For further information about the association: www.hi.org.
JOB CONTEXT:
Humanity & Inclusion (HI), together with a local NGO will start a project in Sudan. Due to the administrative constraints to obtain visas in Sudan, the HI team will be based in Nairobi, providing remote support to the local partners. Depending on VISA approval, HI teams will have the possibility to travel to Sudan for field and monitoring visits. The project includes physical and functional rehabilitation, MHPSS, Protection and Inclusive Humanitarian Action.
Reporting to the Country Director, the Emergency Logistics manager ensures the efficient management of logistics resources for the area of intervention under his or her responsibility.
He or she is the point person for the Country Director and as such informs him or her of any problems that fall within his or her remit and suggests solutions.
He or she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development.
S/he will provide technical assistance and guidance to the local partner in Sudan while being based in Nairobi with regular travel to Sudan upon VISA approvals.
YOUR MISSION:
Mission 1: Supply chain
Responsibility 1: Procurement
- Determines procedures to be followed according to the type of request and its commercial value.
- Analyzes the local market for supplies and keeps a local suppliers’ database up-to-date corresponding to HI’s needs and criteria (quality, price, service, and ethics).
- Processes purchases, consults, and assesses suppliers according to criteria such as value for money, delivery deadlines, standardization, after-sales service, matching up with requirements, matching up with general purchasing terms.
- Prepares the summary bid analysis chart, according to the quotations received.
- Systematically participates in the selection of the supplier for all purchases of goods or services and proposes an update of the supplier database.
- Presents clean document for validation.
- Prepares supplier purchase orders (SPO) and framework contracts.
- Establish the procurement plan in touch with the program managers.
- Launching the procurement as fast as possible following the procurement plan
- Ensure the derogation is done if needed to respond to the emergency and the start of the activities.
- Prepares and files all necessary documents of the Purchase file and ensures that all purchase files comply with HI and donor procurement procedures.
Responsibility 2: Stock management
- Selection of warehouse according to localization, needs and capacity
- Sourcing of the storage capacity (price, volume available, localization, etc.)
- Identification of legal rental contractualization if no mutualization
- Responsible for Transportation/custom
- Sourcing of freight forwarder for international transportation (Kenya-Sudan)
- Ensures the importation process and custom clearance in touch with the freight forwarder and the partner
Mission 2: Facilities management
Responsibility 1: Identification of premises
- Identification of premises office and guest houses + formalization within a report in case of audit
- Elaboration of contracts with owner after Security and financial validation
- Furnishing of Guest houses and office
- Securing premises in touch with the HASM (emergency box, safe room, communication…)
- Ensuring a good internet network
Responsibility 2: Transportation
- Identification of rental car company and/or taxi company
- Coordination of the movement plan
Mission 3: HR recruitment
- Recruitment of a logistic officer
- Training of the logistic officer
Mission 4: Network
- External coordination with the log cluster
- External coordination with the other organizations
- Representation during the logistics meeting
Mission 5: Partnership agreement
- Assessment of the global logistic need for the logistic activities with the identified partner in Sudan
- Training in the procurement procedure if needed.
YOUR PROFILE:
Educational background and experience
- You have a general or technical diploma
- You have additional training in logistics management and development of humanitarian projects/operations, or equivalent, preferably in the field of international solidarity.
- You have at least 3 years of professional experience in emergency response and at least 2 years in a Logistics coordination/manager position or similar in emergency or post-emergency assistance.
Skills required:
- High capacity for analysis and synthesis.
- Ability to project quickly in an emergency context.
- Mastery of the management of the project cycle.
- Ability to handle conflicts.
- Ability to work remotely including capacity building and remote deployment.
- Excellent communication includes constructive feedback.
Security
- Personal security management
Cross -sector skills
- Frameworks and references
- Office and collaborative tools
- Stress management
- Collaborating in a global organization
Language skills
- English, knowledge of Arabic is an asset.
Personal Qualities
- A creative mindset and approach are required to succeed in this role.
- You must have the ability to work under pressure and without constant supervision.
- Ability to be proactive, reactive, and flexible.
- Capacity to organize your work and manage priorities.
- Strong interpersonal and intercultural skills.
- Emotional capacity to work in an often-unstable security situation.
- Good team member with a passion for utilizing participatory approaches.
How to apply
If you feel you are the right candidate for this position, kindly send your application along with an up-to-date CV (including 3 referees current and/or past line managers and their current official contacts) by email to : recruitment.ed@hi.org
The email subject line should be marked: “Application for Logistics Manager - Sudan Position. Please do not send your academic and other testimonials they will be requested at a later stage.
All HI staff must adhere to the values and principles outlined in the Code of Conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation, Abuse and Harassment , Child Safeguarding, Anti-fraud, bribery, and corruption.
Humanity & Inclusion is an Equal Opportunity Employer - Females and Persons with Disabilities are encouraged to apply