Bliss Healthcare
Position Title: Administration Officer
Responsibilities:
- Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
- Managing property leases and ensuring that documentation of the same is in order; managing all aspects of leased properties with Landlords in consultation with the Legal department.
- Managing Head Office reception and reception staff, including overseeing stationery orders, business card processing & staff ID processing in liaison with HR.
- Overseeing and continually ensuring compliance, maintenance and safety related to company vehicles and assets.
- Supervising drivers and ensuring accurate and up-to-date vehicle usage, mileage, and maintenance records are documented.
- Ensuring office supplies are maintained, including checking inventory and working with procurement to ensure adequate levels of necessary supplies at all times.
- Imprest fund management: review and reconcile petty cash vouchers and receipts submitted by centre managers and ensure timely replenishment.
- Track and analyze utility consumption patterns within the organization and Implement cost-control measures to reduce utility expenses without compromising operational needs.
- Liaise with utility providers to negotiate contracts, rates, and terms and monitor service levels to ensure compliance with agreed-upon terms and conditions.
- Supervise outsourced support staff i.e cleaning staff, and ensure that roles are well executed as per SLA.
- Facility license management: Monitor and ensure timely renewal of existing licenses across the company to maintain compliance with regulatory requirements.
Requirements –Education, Skills and Experience:
- Diploma in Business related field. A bachelor's degree will be a plus.
- Proven work experience as an Administrative Officer, Administrator or similar role
- Experience with office management software like MS Office (MS Excel and MS Word, specifically)
- Ability to demonstrate a professional and objective perspective at all times
- Capable of working under pressure in a fast-paced environment
- Excellent negotiation skills
- Excellent commercial and financial awareness