Position Title: Human Resource Assistant
We are seeking to recruit an entry level HR assistant to help carry out the following duties:
Responsibilities
- Assist with day to day operations of the HR functions and duties
- Provide clerical and administrative support to Human Resources executives
- Compile and update employee records (hard and soft copies)
- Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.)
- Coordinate HR projects planning (meetings, training, surveys etc.) and take minutes
- Deal with employee requests regarding human resources issues, rules, and regulations
- Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.)
- Properly handle complaints and grievance procedures
- Coordinate communication with candidates and schedule interviews
- Conduct initial orientation to newly hired employees
- Assist our recruiters to source candidates and update our database
- Ensure that accurate job descriptions are in place
- Provide advice and assistance when conducting staff performance evaluations
- Identify training and development opportunities for staff
- Investigate and understand causes for staff absences.
- Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff.
- Schedule and organize interviews
- Participate in applicant interviews
- Conduct reference checks on possible candidates
- Provide assistance to staff and management on pay and benefits systems
- Review and draft policies, ensuring they are up to date and fit for purpose.
- Build strong working relationships at all levels to influence and engage staff
ADMINISTRATIVE ROLES:
- Performs administrative duties for executive management.
- Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
- Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
- Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
- Composes notices, minutes, and resolutions.
- Schedules appointments, gives information to callers, takes dictation, composes and types correspondence, reads and routes incoming mail, and performs other administrative and clerical duties.
- Files correspondence and other records.
- Greets visitors, ascertains nature of business, and directs visitors to appropriate person.
- Arranges travel schedule and reservations.
- Schedules conferences, meetings and records minutes of staff meetings and makes copies of correspondence or other printed materials.
Qualifications
- Must have a degree/diploma in HR
- Should be a recent graduate with less than two years of experience
- Should have excellent communication skills
- Should be conversant with labor laws
If you are interested, kindly send your CV to careers@orchidhr.co.ke by 30th January 2024.